Please read these terms and conditions carefully before using Our Service.
Interpretation and Definitions
Interpretation
The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of these Terms and Conditions:
Affiliate means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
Country refers to: Karnataka, India
Company (referred to as either “the Company”, “We”, “Us” or “Our” in these Terms and Conditions) refers to Roshanee.
Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
Service refers to the Website.
Terms and Conditions (also referred to as “Terms”) means these Terms and Conditions, including any documents expressly incorporated by reference, which govern Your access to and use of the Service and form the entire agreement between You and the Company regarding the Service.
Third-Party Social Media Service means any services or content (including data, information, products or services) provided by a third party that is displayed, included, made available, or linked to through the Service.
You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
Acknowledgment
These are the Terms and Conditions governing the use of this Service and the agreement between You and the Company. These Terms and Conditions set out the rights and obligations of all users regarding the use of the Service.
Your access to and use of the Service is conditioned on Your acceptance of and compliance with these Terms and Conditions. These Terms and Conditions apply to all visitors, users and others who access or use the Service.
By accessing or using the Service You agree to be bound by these Terms and Conditions. If You disagree with any part of these Terms and Conditions then You may not access the Service.
You represent that you are over the age of 18. The Company does not permit those under 18 to use the Service.
Your access to and use of the Service is also subject to Our Privacy Policy, which describes how We collect, use, and disclose personal information. Please read Our Privacy Policy carefully before using Our Service.
Links to Other Websites
Our Service may contain links to third-party websites or services that are not owned or controlled by the Company.
The Company has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites or services. You further acknowledge and agree that the Company shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods or services available on or through any such websites or services.
We strongly advise You to read the terms and conditions and privacy policies of any third-party websites or services that You visit.
Links from a Third-Party Social Media Service
The Service may display, include, make available, or link to content or services provided by a Third-Party Social Media Service. A Third-Party Social Media Service is not owned or controlled by the Company, and the Company does not endorse or assume responsibility for any Third-Party Social Media Service.
You acknowledge and agree that the Company shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with Your access to or use of any Third-Party Social Media Service, including any content, goods, or services made available through them. Your use of any Third-Party Social Media Service is governed by that Third-Party Social Media Service’s terms and privacy policies.
Termination
We may terminate or suspend Your access immediately, without prior notice or liability, for any reason whatsoever, including without limitation if You breach these Terms and Conditions.
Upon termination, Your right to use the Service will cease immediately.
Limitation of Liability
Notwithstanding any damages that You might incur, the entire liability of the Company and any of its suppliers under any provision of these Terms and Your exclusive remedy for all of the foregoing shall be limited to the amount actually paid by You through the Service or 100 USD if You haven’t purchased anything through the Service.
To the maximum extent permitted by applicable law, in no event shall the Company or its suppliers be liable for any special, incidental, indirect, or consequential damages whatsoever (including, but not limited to, damages for loss of profits, loss of data or other information, for business interruption, for personal injury, loss of privacy arising out of or in any way related to the use of or inability to use the Service, third-party software and/or third-party hardware used with the Service, or otherwise in connection with any provision of these Terms), even if the Company or any supplier has been advised of the possibility of such damages and even if the remedy fails of its essential purpose.
Some states do not allow the exclusion of implied warranties or limitation of liability for incidental or consequential damages, which means that some of the above limitations may not apply. In these states, each party’s liability will be limited to the greatest extent permitted by law.
“AS IS” and “AS AVAILABLE” Disclaimer
The Service is provided to You “AS IS” and “AS AVAILABLE” and with all faults and defects without warranty of any kind. To the maximum extent permitted under applicable law, the Company, on its own behalf and on behalf of its Affiliates and its and their respective licensors and service providers, expressly disclaims all warranties, whether express, implied, statutory or otherwise, with respect to the Service, including all implied warranties of merchantability, fitness for a particular purpose, title and non-infringement, and warranties that may arise out of course of dealing, course of performance, usage or trade practice. Without limitation to the foregoing, the Company provides no warranty or undertaking, and makes no representation of any kind that the Service will meet Your requirements, achieve any intended results, be compatible or work with any other software, applications, systems or services, operate without interruption, meet any performance or reliability standards or be error free or that any errors or defects can or will be corrected.
Without limiting the foregoing, neither the Company nor any of the company’s provider makes any representation or warranty of any kind, express or implied: (i) as to the operation or availability of the Service, or the information, content, and materials or products included thereon; (ii) that the Service will be uninterrupted or error-free; (iii) as to the accuracy, reliability, or currency of any information or content provided through the Service; or (iv) that the Service, its servers, the content, or e-mails sent from or on behalf of the Company are free of viruses, scripts, trojan horses, worms, malware, timebombs or other harmful components.
Some jurisdictions do not allow the exclusion of certain types of warranties or limitations on applicable statutory rights of a consumer, so some or all of the above exclusions and limitations may not apply to You. But in such a case the exclusions and limitations set forth in this section shall be applied to the greatest extent enforceable under applicable law.
Governing Law
The laws of the Country, excluding its conflicts of law rules, shall govern these Terms and Your use of the Service. Your use of the Application may also be subject to other local, state, national, or international laws.
Disputes Resolution
If You have any concern or dispute about the Service, You agree to first try to resolve the dispute informally by contacting the Company.
For European Union (EU) Users
If You are a European Union consumer, you will benefit from any mandatory provisions of the law of the country in which You are resident.
United States Legal Compliance
You represent and warrant that (i) You are not located in a country that is subject to the United States government embargo, or that has been designated by the United States government as a “terrorist supporting” country, and (ii) You are not listed on any United States government list of prohibited or restricted parties.
Severability and Waiver
Severability
If any provision of these Terms is held to be unenforceable or invalid, such provision will be changed and interpreted to accomplish the objectives of such provision to the greatest extent possible under applicable law and the remaining provisions will continue in full force and effect.
Waiver
Except as provided herein, the failure to exercise a right or to require performance of an obligation under these Terms shall not affect a party’s ability to exercise such right or require such performance at any time thereafter nor shall the waiver of a breach constitute a waiver of any subsequent breach.
Translation Interpretation
These Terms and Conditions may have been translated if We have made them available to You on our Service. You agree that the original English text shall prevail in the case of a dispute.
Changes to These Terms and Conditions
We reserve the right, at Our sole discretion, to modify or replace these Terms at any time. If a revision is material We will make reasonable efforts to provide at least 30 days’ notice prior to any new terms taking effect. What constitutes a material change will be determined at Our sole discretion.
By continuing to access or use Our Service after those revisions become effective, You agree to be bound by the revised terms. If You do not agree to the new terms, in whole or in part, please stop using the Service.
Contact Us
If you have any questions about these Terms and Conditions, You can contact us:
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Terms & Conditions
Privacy Policy
Roshanee
Owned and Operated by IndiHire Private Limited
INTRODUCTION, APPLICABILITY, DEFINITIONS, DATA COLLECTION & PURPOSES
IndiHire Private Limited (“IndiHire”, “Company”, “we”, “our”, or “us”), the owner and operator
of the Roshanee platform (“Platform”), values your privacy and is committed to protecting your
Personal Data in accordance with the Digital Personal Data Protection Act, 2023 (“DPDP Act”),
the Digital Personal Data Protection Rules, as applicable, the Information Technology Act, 2000,
CERT-In Directions and other applicable laws.
This Privacy Policy explains how we collect, use, store, disclose, retain and otherwise process Personal Data when you use our Platform, including our website located at roshanee.co, associated mobile applications (if any), community portals, knowledge hubs, recruitment services, events, webinars, newsletters and all related services.
This Privacy Policy forms an integral part of the Terms of Use governing access to the Platform.
By accessing or using the Platform, creating an account, registering for events,
subscribing to newsletters, applying for opportunities, participating in community
discussions or otherwise submitting your Personal Data, you acknowledge that you
have read and understood this Privacy Policy.
Where your consent is required under applicable law, we shall seek such consent before
processing your Personal Data.
1. OUR DETAILS
The Platform is owned and operated by:
IndiHire Private Limited
Corporate Identification Number (CIN):
U74140DL2011PTC215157
Registered Office:
709, Bhandari House 91,
Nehru Place,
New Delhi – 110019
Details regarding cookies are provided in the Cookie Notice forming part of this Privacy Policy.
7. PERSONAL DATA WE DO NOT INTENTIONALLY COLLECT
Unless specifically required for a lawful purpose, we do not intentionally collect:
Aadhaar numbers
PAN
Passport details
Driving licence details
Biometric identifiers
Financial account information
Credit card information
Debit card information
Health records
Medical information
Caste
Religion
Political opinions
Sexual orientation
Criminal history
If such information is inadvertently received, we shall take appropriate measures to securely delete or anonymize it unless retention is required under applicable law.
8. HOW WE COLLECT YOUR PERSONAL DATA
We collect personal data through multiple channels.
A. Information You Provide Directly
Examples include:
Account registration
Profile creation
Editing profile
Contact forms
Event registration
Newsletter subscriptions
Community participation
Surveys
Applications
Support requests
B. Information Automatically Collected
We automatically collect technical and usage information through:
Cookies
Web beacons
Pixels
Server logs
Device identifiers
Browser technologies
C. Information Received from Third Parties
Subject to applicable law, we may receive Personal Data from:
LinkedIn integrations
Business partners
Event organizers
Employers
Recruitment partners
Publicly available professional sources
Identity verification providers
Analytics providers
9. PURPOSES FOR WHICH WE PROCESS PERSONAL DATA
Your Personal Data may be processed for one or more of the following purposes:
Account Management
Creating accounts
Authenticating users
Managing profiles
Password recovery
Community Services
Facilitating networking
Connecting professionals
Enabling discussions
Managing memberships
Recruitment Services
Displaying opportunities
Matching professionals
Processing applications
Facilitating recruiter interactions
Knowledge Hub
Providing articles
Delivering resources
Managing subscriptions
Recommending relevant content
Events
Webinar registrations
Conferences
Community meetups
Certifications
Attendance management
Communication
Service announcements
Platform updates
Newsletters
Marketing communications (where permitted)
Customer support
Security
Preventing fraud
Detecting abuse
Monitoring suspicious activities
Maintaining platform integrity
Incident investigation
Platform Improvement
Analytics
Product development
Feature optimization
User experience enhancement
Compliance
Complying with legal obligations
Regulatory reporting
Court orders
Government requests
Internal audits
Risk management
10. PURPOSE LIMITATION
We shall process Personal Data only for the purposes specified in this Privacy Policy or such other purposes as may be notified to you at the time of collection, unless otherwise required or permitted under applicable law.
We will not process your Personal Data for purposes incompatible with those for which it was originally collected without obtaining fresh consent where required under applicable law.
11. CONSENT
Roshanee processes your Personal Data in accordance with the Digital Personal Data Protection Act, 2023.
Where required under applicable law, we shall seek your free, specific, informed,
unconditional and unambiguous consent before processing your Personal Data.
Your consent may be obtained through one or more of the following methods:
Selecting an acceptance checkbox during registration.
Creating a user account.
Completing your profile.
Registering for an event or webinar.
Applying for opportunities available through the Platform.
Subscribing to newsletters or updates.
Providing information through forms available on the Platform.
Responding to requests for additional information.
Providing consent through any electronic or digital mechanism made available by the Company.
Where consent is sought, the request shall:
Be presented in clear and plain language.
Specify the categories of Personal Data to be processed.
Specify the purposes of processing.
Identify IndiHire Private Limited as the Data Fiduciary.
Explain your rights under applicable law.
Provide an accessible mechanism to withdraw consent.
Consent shall remain valid until withdrawn, unless otherwise required by law or where
continued processing is necessary for a lawful purpose.
12. WITHDRAWAL OF CONSENT
You may withdraw your consent at any time by:
Updating your privacy preferences within your account (where available).
Contacting the Grievance Officer (Saurabh Kumar) via email at info@roshanee.co
Withdrawal of consent shall not affect the lawfulness of processing undertaken before such withdrawal.
Where withdrawal of consent makes it impossible for us to continue providing certain services,
your access to those services may be suspended or discontinued.
Upon withdrawal, we shall cease processing your Personal Data unless processing is required:
By applicable law.
For establishment, exercise or defence of legal claims.
For fraud prevention.
For security purposes.
For compliance with statutory obligations.
For any legitimate use recognized under applicable law.
13. ACCURACY OF PERSONAL DATA
You represent and warrant that:
All Personal Data submitted by you is accurate, complete and current.
You are authorized to provide such information.
The information does not infringe the rights of any third party.
You agree to promptly update your profile whenever there is any material change to your information.
The Company shall not be responsible for losses arising from inaccurate or outdated information provided by you.
14. USER RESPONSIBILITIES
By using the Platform you agree that you shall not:
Impersonate another person.
Create multiple fraudulent accounts.
Submit false employment information.
Upload malicious files.
Upload unlawful content.
Misuse another person’s Personal Data.
Publish confidential information without authorization.
Attempt unauthorized access to Platform systems.
Users remain solely responsible for Personal Data voluntarily published in public areas of the Platform.
15. COOKIES AND SIMILAR TECHNOLOGIES
The Platform uses Cookies and similar technologies to improve functionality,
maintain security, personalize user experience and generate analytical insights.
Cookies may be temporary (Session Cookies) or remain on your device after your browsing session (Persistent Cookies).
The Platform may also use:
Local Storage
Web Beacons
Pixel Tags
SDKs
Device Identifiers
Similar Tracking Technologies
16. TYPES OF COOKIES
A. Strictly Necessary Cookies
These Cookies are essential for:
Account authentication
Fraud prevention
Secure login
Session management
Security monitoring
Without these Cookies certain Platform functions may not operate.
B. Functional Cookies
These Cookies remember your preferences including:
Preferred language
Login status
Profile settings
Accessibility preferences
Dashboard configuration
C. Performance Cookies
These Cookies enable us to understand:
Page performance
Feature usage
Response times
User interactions
Navigation behaviour
D. Analytics Cookies
These Cookies help us measure:
Unique visitors
Repeat visitors
Traffic sources
Session duration
Conversion metrics
Feature adoption
Analytics information is aggregated wherever reasonably possible.
E. Security Cookies
Security Cookies assist in:
Detecting malicious activity
Preventing unauthorized access
Identifying suspicious login attempts
Maintaining Platform integrity
17. MANAGING COOKIES
You may control Cookies through:
Browser settings
Operating system settings
Cookie consent banner
Third-party cookie management tools
Disabling certain Cookies may affect the functionality of the Platform.
18. ANALYTICS
We may use analytical tools to understand how users interact with the Platform.
Analytics may include:
Page visits
User journeys
Engagement metrics
Search behaviour
Content popularity
Referral traffic
Geographic trends
Browser statistics
Operating system usage
Device categories
Where possible, analytics information is aggregated or pseudonymised.
Analytics information is used to:
Improve user experience
Enhance Platform performance
Develop new features
Understand community interests
Improve recruitment services
Improve Knowledge Hub content
19. EMAIL COMMUNICATIONS
We may send communications relating to:
Account verification
Password reset
Security alerts
Platform updates
Policy changes
Event reminders
Webinar confirmations
Invoices (where applicable)
Customer support
Newsletters
Product announcements
Operational communications necessary for providing Platform services may continue even if you opt out of promotional communications.
20. MARKETING COMMUNICATIONS
Subject to applicable law and your communication preferences, we may send:
Newsletters
Educational content
Industry reports
Event invitations
Surveys
Feature announcements
Promotional campaigns
You may opt out of promotional communications at any time by:
Using the unsubscribe link.
Updating account preferences.
Contacting us.
Opting out shall not affect mandatory service-related communications.
21. COMMUNITY CONTENT
The Platform enables users to participate in professional networking and community engagement.
Information voluntarily posted in public sections of the Platform may become visible to other users.
Such information may include:
Profile details
Comments
Discussions
Articles
Questions
Answers
Recommendations
Event participation
Achievements
Community contributions
Users should exercise caution before publishing Personal Data in publicly accessible areas.
The Company cannot guarantee that information voluntarily disclosed in public forums will remain private.
22. USER GENERATED CONTENT
You retain ownership of content submitted by you.
However, by uploading or publishing content on the Platform, you grant IndiHire a non-exclusive, worldwide, royalty-free, revocable licence to:
Host
Reproduce
Display
Distribute
Format
Store
Index
Moderate
Remove where required by law or Platform policies
This licence exists solely for operating, maintaining and improving the Platform.
23. ARTIFICIAL INTELLIGENCE AND AUTOMATED PROCESSING
The Platform may use artificial intelligence, machine learning or automated systems to improve user experience.
Such systems may be used for:
Recommending relevant content
Suggesting networking opportunities
Recommending events
Recommending learning resources
Matching users with employment opportunities
Fraud detection
Spam prevention
Content moderation
Security monitoring
Improving search results
Automated systems are intended to support human decision-making and not replace independent human judgment in material decisions affecting users, unless otherwise permitted under applicable law.
24. PROFILING
The Platform may create user profiles based upon:
Professional interests
Industry
Experience
Engagement history
Webinar participation
Learning preferences
Recruitment preferences
Profiling enables us to:
Personalize recommendations
Improve Knowledge Hub relevance
Suggest suitable events
Improve networking opportunities
Recommend employment opportunities
We do not sell profiling information to third parties.
25. THIRD-PARTY SERVICES
The Platform may integrate with trusted third-party service providers for operational purposes.
Such providers may include:
Cloud hosting providers
Analytics providers
Email delivery providers
Customer relationship management platforms
Webinar platforms
Event management software
Customer support software
Authentication providers
Recruitment technology providers
Payment processors (if introduced)
Marketing automation providers
Each third-party service provider is contractually required to implement appropriate security measures and process Personal Data only in accordance with our instructions and applicable law.
26. SOCIAL MEDIA INTEGRATIONS
Where enabled, you may choose to interact with the Platform using third-party social networking services including professional networking platforms.
If you voluntarily link your account, we may receive information authorized by you or permitted by the relevant platform, such as:
Name
Email address
Profile photograph
Public profile URL
Professional headline
Employment information
Publicly available profile information
The collection and processing of such information remain subject to this Privacy Policy.
Your interactions with third-party platforms are governed by their respective privacy policies.
27. THIRD-PARTY LINKS
The Platform may contain links to websites operated by third parties.
We do not control such websites and are not responsible for:
Their privacy practices
Security measures
Content
Availability
Accuracy
Users should review the privacy policies of third-party websites before providing Personal Data.
28. BUSINESS COMMUNICATIONS
Where you interact with IndiHire in a business or professional capacity, we may process business contact information for purposes including:
Responding to enquiries
Managing partnerships
Vendor onboarding
Contractual communications
Business development
Networking
Event collaboration
Advisory board coordination
Such processing shall remain limited to the purposes for which the information was provided.
29. LEGAL BASIS FOR PROCESSING UNDER APPLICABLE LAW
Depending upon the circumstances, Personal Data may be processed on the basis of:
Your consent
Voluntary provision of information by you
Compliance with statutory obligations
Legal proceedings
Prevention and detection of fraud
Enforcement of contractual rights
Protection of Platform security
Other lawful uses recognized under the DPDP Act or any other applicable law
30. NO SALE OF PERSONAL DATA
The Company does not sell Personal Data to data brokers or unrelated third parties for monetary consideration.
Where Personal Data is shared with service providers, such sharing is undertaken solely for the purposes described in this Privacy Policy and subject to appropriate contractual and technical safeguards.
31. DISCLOSURE OF PERSONAL DATA
We do not disclose your Personal Data except as described in this Privacy Policy,
with your consent, or as otherwise permitted or required under applicable law.
Any disclosure shall be limited to the minimum Personal Data reasonably necessary
for the applicable purpose.
32. CATEGORIES OF RECIPIENTS
Subject to this Privacy Policy, we may disclose Personal Data to the following
categories of recipients.
A. Group Companies
Personal Data may be shared with IndiHire Private Limited and its subsidiaries,
affiliates, holding companies, successor entities, or companies under common
control for purposes including:
Account administration
Customer support
Service delivery
Security
Compliance
Analytics
Business continuity
All such entities shall process Personal Data in accordance with this Privacy
Policy and applicable law.
B. Authorized Employees
Access to Personal Data is restricted to employees who require such access for
legitimate business purposes.
Such personnel may include:
Customer support
Technology teams
Information security personnel
Recruitment teams
Event management personnel
Finance
Compliance
Legal
Senior management
Access is governed through role-based access controls and the principle of least privilege.
C. Service Providers
We may engage third-party service providers for functions including:
Cloud hosting
Website hosting
Content delivery
Cybersecurity
Analytics
Customer relationship management
Email communications
Webinar hosting
Event management
Customer support
Payment processing (where applicable)
Document storage
Authentication services
Infrastructure monitoring
Each service provider is required by written agreement to:
Process Personal Data only on documented instructions.
Implement appropriate technical and organizational security measures.
Maintain confidentiality.
Notify us of security incidents without undue delay.
Delete or return Personal Data upon completion of services where applicable.
D. Professional Advisors
Personal Data may be disclosed where reasonably necessary to:
External legal counsel
Auditors
Tax consultants
Compliance advisors
Insurance providers
Forensic investigators
Such recipients are bound by legal or contractual confidentiality obligations.
E. Regulatory Authorities
We may disclose Personal Data where required to:
Courts
Tribunals
Law enforcement agencies
Regulatory authorities
Statutory bodies
Government agencies
Such disclosures shall only occur where required by applicable law or pursuant
to a valid legal process.
F. Business Partners
Where a webinar, event, certification programme or community initiative is jointly
organized with a business partner, limited Personal Data may be shared strictly
for administering such programme.
Where required by law, separate consent shall be obtained before sharing Personal Data
for such purposes.
33. NO UNAUTHORIZED DISCLOSURE
We shall not:
Sell Personal Data.
Rent Personal Data.
Commercially exploit Personal Data unrelated to the purposes disclosed in this Privacy Policy.
Disclose personal data to unrelated third parties for their independent marketing without obtaining consent where required.
34. CROSS-BORDER TRANSFER OF PERSONAL DATA
The Platform may utilize infrastructure, cloud hosting, analytics providers,
or technology partners located outside India.
Accordingly, your Personal Data may be transferred to, stored in, or processed
in jurisdictions outside India, subject to applicable law.
Where cross-border transfers occur, we shall ensure that:
Transfers comply with the DPDP Act and any restrictions notified by the Central Government.
Only the minimum necessary Personal Data is transferred.
Where applicable law restricts transfers to specified jurisdictions, the Company
shall comply with such restrictions.
35. DATA LOCALIZATION
Where any category of Personal Data is required by applicable law or regulatory
direction to remain within India, the Company shall ensure compliance with such requirement.
Nothing in this Privacy Policy shall be interpreted as permitting transfers prohibited by law.
36. SECURITY OF PERSONAL DATA
The Company implements reasonable technical and organizational measures designed
to protect Personal Data against:
Unauthorized access
Accidental disclosure
Alteration
Destruction
Misuse
Unauthorized processing
Loss
Security measures are periodically reviewed and enhanced in light of technological
developments and evolving risks.
No security system is completely immune from compromise. While we strive to protect
Personal Data, we cannot guarantee absolute security.
37. TECHNICAL SECURITY MEASURES
Depending on operational requirements, the Company may implement safeguards including:
Encryption of data in transit using industry-standard protocols.
Encryption of sensitive data at rest where appropriate.
Password hashing using strong cryptographic algorithms.
Multi-factor authentication for privileged accounts.
Secure session management.
Firewalls.
Intrusion detection and prevention systems.
Malware protection.
Endpoint security controls.
Vulnerability assessments.
Penetration testing.
Continuous monitoring.
Security logging.
Backup and disaster recovery mechanisms.
Security controls are reviewed periodically based on risk assessments.
38. ORGANIZATIONAL SECURITY MEASURES
We maintain administrative safeguards including:
Information security policies
Employee confidentiality obligations
Access authorization procedures
Periodic security awareness training
Vendor due diligence
Incident response procedures
Change management
Internal audits
Risk assessments
39. ACCESS CONTROLS
Personal Data is accessible only to authorized personnel on a need-to-know basis.
Access rights are:
Role-based
Periodically reviewed
Revoked upon role changes or separation
Monitored for unauthorized activity
40. DATA MINIMIZATION
The Company seeks to collect only the Personal Data reasonably necessary for
identified purposes.
We periodically review Personal Data holdings to remove information that is:
Unnecessary
Excessive
Obsolete
Inaccurate
No longer required
41. STORAGE OF PERSONAL DATA
Personal Data may be stored using secure infrastructure operated by:
The Company
Cloud service providers
Managed hosting providers
Authorized technology vendors
Storage architecture may include redundancy, backups and disaster recovery systems designed to enhance resilience.
42. RETENTION OF PERSONAL DATA
Personal Data shall be retained only for as long as necessary to:
Fulfil the purposes described in this Privacy Policy.
Provide Platform services.
Comply with statutory obligations.
Resolve disputes.
Enforce legal rights.
Maintain business records.
Satisfy regulatory requirements.
Where Personal Data is no longer required, it shall be securely deleted, anonymized or irreversibly de-identified, unless retention is required by law.
43. INDICATIVE RETENTION PERIODS
Unless a longer retention period is required by law or necessary for legal proceedings, Personal Data may generally be retained as follows:
Category
Typical Retention
User Account Information
Until account deletion plus up to 180 days for operational and backup purposes.
Customer Support Records
Up to 3 years.
Event Registration Records
Up to 3 years.
Webinar Attendance Records
Up to 3 years.
Newsletter Subscription Data
Until unsubscribed or consent withdrawn.
Security Logs
Up to 365 days.
Authentication Logs
Up to 365 days.
Audit Logs
Up to 7 years where required for compliance.
Financial Records
As required under applicable tax and corporate laws.
Recruitment Records (where applicable)
Up to 2 years from last interaction unless consent is withdrawn earlier.
These periods are indicative and may be modified where required by law or legitimate operational needs.
44. ACCOUNT DELETION
You may request deletion of your account by contacting us through the mechanisms provided on the Platform or by emailing the Grievance Officer.
Upon verification of the request, we shall:
Deactivate your account.
Delete or anonymize Personal Data that is no longer required.
Retain only such information as required under applicable law or for the establishment, exercise or defence of legal claims.
Deletion from live systems may occur before deletion from encrypted backups, which are overwritten in accordance with our backup lifecycle.
45. BUSINESS CONTINUITY AND BACKUPS
To maintain operational resilience, Personal Data may be included in secure backup systems.
Backup copies are:
Encrypted where appropriate.
Access restricted.
Maintained for disaster recovery.
Deleted or overwritten in accordance with defined retention schedules.
Backup data is not ordinarily restored except where necessary for recovery or legal compliance.
46. CHILDREN’S PERSONAL DATA
The Platform is intended primarily for professionals, recruiters, employers, and individuals aged eighteen (18) years or above.
We do not knowingly collect Personal Data from children where prohibited under applicable law.
Where processing of a child’s Personal Data is permitted or required under applicable law, such processing shall be undertaken only after obtaining verifiable consent from the parent or lawful guardian and in compliance with applicable statutory requirements.
If we become aware that Personal Data has been collected from a child without the required authorization, we shall take reasonable steps to delete such information.
47. FRAUD PREVENTION
We may process Personal Data for the purposes of:
Preventing fraud.
Detecting abuse.
Identifying unauthorized access.
Investigating suspicious activities.
Protecting users.
Safeguarding Platform integrity.
Such processing may include monitoring login behaviour, unusual account activity and security events.
48. SECURITY INCIDENTS AND PERSONAL DATA BREACHES
The Company maintains documented procedures for identifying, assessing, containing, investigating and responding to security incidents involving Personal Data.
Where a Personal Data breach is likely to trigger reporting obligations under applicable law, the Company shall:
Assess the nature and scope of the breach.
Take reasonable steps to contain and mitigate the incident.
Notify the appropriate regulatory authorities where required.
Notify affected Data Principals where required under applicable law or where necessary to reduce the risk of harm.
Document the incident and corrective actions taken.
49. BUSINESS REORGANIZATION
In the event of:
Merger
Acquisition
Amalgamation
Restructuring
Demerger
Insolvency
Sale of assets
Change in control
Personal Data may be transferred to the successor entity, subject to applicable law and appropriate safeguards.
The successor entity shall be required to honor the commitments contained in this Privacy Policy or provide an equivalent level of protection.
50. PRIVACY BY DESIGN
The Company endeavors to incorporate privacy considerations throughout the lifecycle of its products and services.
Privacy considerations may include:
Data minimization
Least privilege access
Secure software development practices
Encryption
Audit logging
Periodic reviews of processing activities
Security testing
Vendor due diligence
51. ACCOUNTABILITY
The Company maintains internal governance measures to promote compliance with applicable privacy and data protection laws.
These measures may include:
Documented policies and procedures
Employee training
Periodic compliance reviews
Internal audits
Vendor assessments
Risk management processes
Maintenance of processing records where appropriate
52. RIGHTS OF DATA PRINCIPALS
IndiHire recognizes and respects the rights available to Data Principals under the Digital Personal Data Protection Act, 2023 and other applicable laws.
Subject to applicable law, you may exercise the following rights:
A. Right to Access Information
You may request information regarding the processing of your Personal Data, including:
The categories of Personal Data being processed
The purposes for which such Personal Data is processed
The categories of recipients with whom such Personal Data has been shared
Information regarding your rights under applicable law
B. Right to Correction and Completion
If your Personal Data is inaccurate, incomplete or outdated, you may request that it be corrected, updated or completed.
You may also update certain information directly through your account settings where such functionality is available.
C. Right to Erasure
Subject to applicable law, you may request deletion of your Personal Data where:
The Personal Data is no longer required for the purposes for which it was collected
Consent has been withdrawn
Processing is no longer necessary
Continued retention is not required by law
The Company may retain certain information where retention is necessary to:
Comply with legal obligations
Establish, exercise or defend legal claims
Prevent fraud
Maintain security records
Comply with regulatory requirements
D. Right to Withdraw Consent
Where processing is based on your consent, you may withdraw such consent at any time through the mechanisms described in this Privacy Policy.
Withdrawal of consent shall not affect processing undertaken before such withdrawal.
E. Right to Grievance Redressal
You have the right to seek redressal of grievances relating to the processing of your Personal Data by contacting the Grievance Officer designated by the Company.
The Company shall endeavor to acknowledge and address grievances within the timelines prescribed under applicable law.
F. Right to Nominate
Where provided under applicable law, you may nominate another individual to exercise your rights under the DPDP Act in the event of your death or incapacity.
The Company may require reasonable documentation before acting upon such requests.
53. EXERCISING YOUR RIGHTS
Requests relating to Personal Data may be submitted through:
Your account settings (where available)
Designated privacy request forms made available on the Platform
Email to the Grievance Officer
Any other mechanism notified by the Company
Before processing any request, the Company may require verification of your identity to prevent unauthorized disclosure, alteration or deletion of Personal Data.
Where a request is submitted by an authorized representative, additional proof of authority may be required.
54. RESPONSE TIMELINES
Upon receipt of a valid request, the Company shall:
Acknowledge receipt within a reasonable period
Verify the identity of the requester
Evaluate the request in accordance with applicable law
Respond within the timelines prescribed by law
Where additional time is reasonably required due to the complexity or volume of requests, the Company shall communicate the expected timeframe to the requester.
55. LIMITATIONS ON RIGHTS
The exercise of rights under this Privacy Policy may be limited where:
Disclosure would adversely affect the rights of another person
Disclosure is prohibited by law
The information is subject to legal privilege
Retention is required by statute
Disclosure would compromise ongoing investigations or legal proceedings
Disclosure would materially prejudice fraud prevention or security measures
Any refusal to act on a request shall be based on applicable law and communicated with appropriate reasons where legally permissible.
56. DATA PRINCIPAL RESPONSIBILITIES
As a user of the Platform, you agree to:
Provide accurate and complete information
Keep your account credentials confidential
Promptly update inaccurate information
Use the Platform lawfully
Respect the privacy rights of other users
Refrain from uploading unlawful or infringing content
Refrain from collecting or misusing Personal Data of other users without authorization
You remain responsible for all activities conducted through your account unless unauthorized use is promptly reported to the Company.
57. USER CONTENT AND PROFESSIONAL INFORMATION
The Platform is intended to facilitate professional networking and knowledge sharing.
Information that you intentionally make visible to other users, such as:
Profile information
Professional experience
Skills
Comments
Articles
Discussion posts
Webinar participation
Speaker profiles
May be accessible to other users of the Platform in accordance with your privacy settings and the functionality of the relevant feature.
You should avoid publishing confidential, proprietary or sensitive Personal Data in publicly accessible sections of the Platform.
58. COMPLIANCE WITH APPLICABLE LAW
The Company shall process Personal Data in accordance with applicable legal and regulatory requirements.
Nothing in this Privacy Policy shall limit the Company’s ability to:
Comply with lawful governmental requests
Cooperate with regulatory authorities
Enforce contractual rights
Protect the rights, property or safety of the Company, its users or third parties
59. CHANGES TO THIS PRIVACY POLICY
The Company reserves the right to amend this Privacy Policy from time to time to reflect:
Changes in applicable law
Regulatory guidance
Technological developments
Business operations
Platform functionality
Security practices
Where material changes are made, the Company shall take reasonable steps to notify users through appropriate means, including:
Email notifications (where appropriate)
Notices on the Platform
Updates to the effective date
Account notifications
Continued use of the Platform after the effective date of the revised Privacy Policy constitutes acknowledgment of such revised Privacy Policy to the extent permitted by law.
60. GRIEVANCE OFFICER
In accordance with applicable law, the Company has designated a Grievance Officer to address concerns relating to the processing of Personal Data.
Grievance Officer
Name: Saurabh Kumar
Designation: Grievance Officer
Company: IndiHire Private Limited
Address:
709, Bhandari House 91,
Nehru Place,
New Delhi – 110019
This Privacy Policy shall be governed by and construed in accordance with the laws of India.
63. DISPUTE RESOLUTION
Any dispute arising out of or relating to this Privacy Policy shall be subject to the exclusive jurisdiction of the competent courts at Bengaluru, Karnataka, unless otherwise required by applicable law.
Nothing contained herein shall restrict the rights of a Data Principal to seek remedies available under applicable law.
64. SEVERABILITY
If any provision of this Privacy Policy is held to be invalid, unlawful or unenforceable by a competent court or authority, the remaining provisions shall continue in full force and effect.
65. WAIVER
Failure by the Company to enforce any provision of this Privacy Policy shall not constitute a waiver of such provision or any other provision.
66. ENTIRE PRIVACY POLICY
This Privacy Policy constitutes the entire privacy notice governing the processing of Personal Data through the Platform and supersedes prior versions of the Privacy Policy to the extent of any inconsistency.
